The most successful fleet management program includes an open and strong line of active communication between management and drivers. Your drivers are an integral part of your investment in your fleet business; helping to keep them is a priority. One way to show this is to establish a clear agreement between yourself and your drivers regarding rewards and consequences.
As an agreement, there are conditions for both parties to fulfill. You can use the following sample agreement as a stepping stone.
What do you agree to?
✅ Providing Safe Working Conditions
Service vehicles regularly (current registration, up-to-date maintenance, etc.)
Include emergency kits (first aid, fire extinguisher, flashlight, etc.)
Be clear that no job is so important that your drivers put themselves at risk
✅ Offering Driver Training or Educational Modules
Determine recommended safety courses
Regularly scheduled (i.e., every 3 years) “refresher” safety courses
Courses by request or incentive-based
Additionally, you may want to explore offering incentives or special recognition of drivers who repeatedly score well in monitored driver behaviour (e.g., the driver who reduces the most overall fuel usage by avoiding speeding and hard accel/decel events receives a gift card).
What do you want your drivers to agree to?
✅ Driving Safely
Be “hands-free.” No cell phones or distracted driving while operating the vehicle
Abide by all federal/provincial-territorial and internal driving policies (e.g., no speeding, wear seatbelts, no idling, no hard accel/decel)
Take adequate rest breaks
✅ Treating the Vehicle as a Workspace
Conduct pre- & post-trip inspections*
Immediately report any vehicle issues
No eating, drinking (except water), or smoking in the vehicle
*Ask us about the Titan GPS FieldDocs App for mobile devices (iOS and Android compatible)